WORKSHOPS AND TUTORIALS GUIDELINES FOR MICCAI 2013

Workshop and Tutorial Submission Guidelines
Proposal Deadline: January 20, 2013
Notification of Acceptance: February 25, 2013

Format

The workshop format is a single stream of oral presentation of papers, including significant time for questions and discussion. Panel and poster sessions could also be included with the workshop. The tutorial format is a more formal set of lectures, also with ample discussion time. The duration of a workshop/tutorial will be either half day (08:30-12:30 or 13:30-17:00) or full day (08:30-17:00) and includes morning coffee break, lunch and afternoon coffee break, as appropriate, where further exchange and discussion can continue informally.

Submission

Workshop and tutorial proposals must be submitted by email in PDF or MS Word to for workshops, or for tutorials, by January 20, 2013. Proposals should provide sufficient information to evaluate the relevance and importance of the topic, and the size of the interested community. Prospective workshop/tutorial organizers must follow the guidelines in submitting a workshop/tutorial proposal and are encouraged to contact the organizers should any questions arise at for workshops, or for tutorials.

The purpose of workshops is to provide a comprehensive forum on topics that may not be fully explored during the main conference. Points to be considered in a proposal include:

• Workshop topics are encouraged to address an open problem in MICCAI, e.g. “The X problem” or “How can we Y?”
• Challenge workshops are acceptable if they are interactive and encourage problem solving.
• Workshops may include a combination of guest and/or submission papers.
• Workshop programs should allocate substantial free discussion time.
• Each workshop proposal should suggest a core team of people targeted as potential speakers.
• Double submissions to MICCAI and the workshops are prohibited. Papers accepted for the main meeting must not be submitted to any workshop. No papers may be submitted to multiple workshops, in accordance with the focused problem-solving nature of MICCAI workshops. This reminded to the authors in the call for papers.
• The deadline for paper submissions to workshops must be later than May 27, 2013 to allow relevant MICCAI papers to be resubmitted.
• The deadline for paper acceptation in workshops must be before July 2, 2013 (about two week before the early-bird deadline).

The purpose of tutorials is to provide educational material for training new professionals in the field including students, clinicians and new researchers. Points to be considered include:

• Tutorials should be on an existing sub-discipline of MICCAI with known material, approaches and open problems.
• There should be a cohesive theme to a tutorial, e.g., methodology, organ, disease, etc.
• Tutorials should acknowledge the wide spectrum of background of the attendees within their program, and may focus on basic or advanced knowledge transfer.
• Tutorial organizers should identify the target audience and educational objectives (e.g., Continuing Medical Education guidelines might be followed).
• Proposals should have speakers and titles, and allocate a long presentation/discussion times per speaker.

Budget

MICCAI 2013 will not pay for travel or other arrangements for workshop/tutorial organizers or any of their invited guests. Organizers and their guest have to register to the workshop. One free registration will be provided to the workshop organizers if the number of registrants is above 40 people (under the hypothesis that the global budget of workshops / tutorials is balanced).

Organization

• The workshop/tutorial organizers must arrange for advertising of the workshop/tutorial, submission and reviewing of papers, notification of acceptance, compilation of the workshop/tutorial program, and print ready layout of the proceedings.
• The MICCAI 2013 organizers will provide a media kit so that the MICCAI branding is consistent. MICCAI banners and logos on workshop advertisements are compulsory.
• The MICCAI 2013 organizers will advertise the workshop/tutorial on the MICCAI website in a general call for Workshop/Tutorial participation. A link to your website main page will be provided.
• Workshop/tutorial organizers will be notified of the day on which their session will be held. If you have a preference, please provide this within the proposal.
• The MICCAI 2013 administration will manage the registration of the participants in your session.
• The MICCAI 2013 conference organizers will provide space for presentations and posters and AV support, in the limit of the space available.
• Meetings fewer than 20 registered attendees may be cancelled, as these are not financially viable. On July 20, 2013 all workshop/tutorial organizers with fewer than 20 registered participants will be informed, and the workshops/tutorials will be cancelled by August 1, 2013 if the number of registered participants is still below 20.
• Authors will assign to MICCAI the right to distribute the workshop/tutorial material to MICCAI members and to workshops, tutorials and MICCAI attendees, whatever copyright ownership is planned by the workshop/tutorial organizers. It is up to the workshop/tutorial organizers to collect the agreement of the authors for that and communicate this information to journals / publishers utilizing material from MICCAI workshops/tutorials.
• The registration fee will include a USB memory device containing workshop/tutorial materials. Workshop/tutorial organizers must provide us with a single PDF file containing all of the needed materials by August 5, 2013. Please email this material to for workshops, or for tutorials.

Venue

The venue for the workshop/tutorial will be the Nagoya University, Nagoya, and onsite services and catering arrangements will be organized by the MICCAI 2013 organizers.

Guidelines for proposals

Workshop/tutorial proposers are requested to submit a 1-2 page proposal in PDF or MS Word format. Please limit electronic proposals to less than 2 MB. It should include:

• Title and brief (150 words) outline of workshop/tutorial topic scope.
• Name/s and contact details (email, telephone number, postal address, webpage) of workshop/tutorial organizers
• Academic objectives and justification of relevance to MICCAI
• Workshop/tutorial format plans
• Anticipated (min/max) number of participants with reasoning for the number (e.g., numbers from previous workshops/tutorials).
• Names of guests speakers or anticipated major contributors
• Number of poster boards expected
• Space requirements and special equipment or technical support needed
  

Workshop/tutorial organizers are can negotiate a special edition journal for the best papers in the workshop/tutorial.

Selection criteria

Due to the limited number of rooms available, and for the interest of the participants, a selection will be performed within the submitted workshops tutorials and challenges. The criteria that will be considered include

• Expected interest of the subject for the MICCAI audience. Emergent subjects will be favorably considered if the link with the MICCAI community is clearly established. Some slots may be reserved for events strongly involving clinicians.
• Quality of the organization planned for the review process in workshops, the faculty selection in tutorials, and the challenge organization in terms of data provided, interactive processing (online and/or offline) and evaluation of results for challenges.
• Diversity of the subjects: overlapping workshops and tutorials will be encouraged to merge before the final decision is taken.

Important Dates

• January 20, 2013: Workshop and tutorial proposals
• February 25, 2013: Acceptance of workshops and tutorials
• March 30, 2013: Call for submissions of papers to workshops/tutorials
  (The MICCAI organizers will provide two rounds of calls for papers on behalf of all workshops/tutorials. Each organizer is encouraged to use their mailing lists for additional calls.)
• May 20, 2013: Notification of acceptance for the main MICCAI conference
  
• May 27, 2013: Workshop paper submission deadline
  (Tentative date, this is to be decided by the organizers of each workshop but must be later than May 27, 2013.)
• July 2, 2013: Acceptance of workshop papers
  (Tentative date, this is to be decided on by the organizers of each workshop but must be no later than July 2, 2013)
• July 15, 2013: Draft program submission deadline
  (Draft program of each workshop/tutorial that includes time table with presentation titles of keynote speakers, oral speakers, and poster presenters should be uploaded to the workshop organizer's website and sent by e-mail to for workshops, or for tutorials.)
  
• July 22, 2013：Early bird registration deadline
  
• August 1, 2013: Final program submission deadline
  (Final program should be uploaded to the workshop organizer's website and sent by e-mail to for workshops, or for tutorials.)
  
• August 1, 2013: Workshops/tutorials with low registered attendance or without available full final program will be cancelled.
  
• August 5, 2013: Final workshop proceedings submission deadline
  (Deadline for workshop/tutorial organizers to fully compile their proceedings into a single PDF file and email them to for workshops, or for tutorials.)
  
• September 22 and 26, 2013: Workshops/tutorials
  
  

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